Hybrid and Virtual Events in 2024: What You Need to Know

Lisé Puckorius, CAE
March 7, 2024

The event industry isn’t merely keeping pace with the global hunger for AI and innovation – it’s pioneering a future fueled by it. While the pre-pandemic era relied on the power of in-person interaction, the present and future demand a more resilient and inclusive solution: seamless integration of hybrid and virtual events.

This platform-agnostic approach harmonizes the best aspects of both physical and virtual experiences, offering unparalleled flexibility and accessibility. Organizers are thus empowered to reach a global audience, fostering global inclusivity and engagement, all while optimizing costs. It’s not a passing trend, but a paradigm shift with the potential to maximize value, minimize costs, and deliver exceptional ROI.

The key challenge? Maintaining attendee equity, fostering a shared culture, and building genuine connections between virtual and in-person attendees. Mastering this new landscape requires a strategic toolkit. By embracing these crucial elements, events can become “weatherproof”, delivering exceptional value to audiences regardless of their chosen format – physical or virtual.

Hit Event Goals with the Right Technology:

The rise of artificial intelligence, virtual, augmented, and mixed reality (AI, VR, AR, and MR) technologies presents exciting opportunities for event planners. These tools can be employed to:

  • Craft Immersive Experiences: VR and AI technology can transport attendees to virtual environments, creating an unparalleled level of engagement for keynotes, product launches, and educational sessions. Imagine showcasing a new medical device or historical landmark through a fully immersive VR experience.
  • Facilitate Virtual Tours: AR can overlay digital information onto the physical world, allowing attendees to virtually explore event spaces, exhibitor booths, or even historical sites related to the event theme. This not only enhances accessibility for remote participants but also enriches the overall experience.
  • Foster Interactive Networking: MR technology, which blends the real and virtual worlds, can be leveraged to create interactive networking experiences. Attendees can use their devices to access information about other participants, spark conversations, and even participate in gamified networking activities, fostering connections that transcend physical limitations.
  • Live Polling & Integrated Feedback Channels: Gathering real-time information allows planners to gauge audience sentiment, identify areas for improvement, and tailor the event accordingly. This is especially crucial when introducing a large or new event format.

Bridge the Virtual and Physical Equity Divide:

Creating a sense of connection, trust, and equity between virtual and in-person attendees is a key challenge in hybrid events. Event planners can bridge this gap through:

  • Pre-Event Engagement: Utilizing virtual platforms for icebreakers, networking sessions, or Q&A sessions can foster familiarity and a sense of community among all participants before the event even begins. This helps to break down the initial barriers between virtual and in-person attendees.
  • Interactive Elements: Integrating live polls, quizzes, chat features, and breakout rooms with mixed virtual and in-person participation into presentations and workshops keeps virtual attendees actively engaged and invested in the proceedings. This ensures a sense of inclusion and participation for all.
  • Dedicated Virtual Event Host: Assigning a dedicated virtual event host to mirror the physical event moderator plays a crucial role. This individual can introduce speakers, answer questions in real-time, and actively engage with the virtual audience, ensuring they feel seen, heard, and valued.

Leverage Key Hidden Benefits:

While virtual elements can offer significant cost savings, the benefits of hybrid and virtual formats extend far beyond the bottom line:

  • Seamless Scalability: Hybrid events can easily accommodate last-minute registrations or unexpected surges in attendance without requiring additional physical space. This flexibility allows event planners to cater to unforeseen fluctuations in participant numbers.
  • Environmental Sustainability: By reducing travel requirements, hybrid and virtual events contribute to a smaller environmental footprint, aligning with the growing focus on responsible event practices.
  • Weather Resilience: Unlike traditional in-person events, hybrid and virtual formats are not susceptible to disruptions caused by adverse weather conditions. This ensures event continuity and eliminates the risk of cancellation due to unforeseen circumstances.

Research & Select the Optimal Venue:

Choosing the right venue is paramount in today’s hybrid event landscape. Venues like the OLC offer the following advantages:

  • Flexible Event Spaces: The OLC’s spacious and adaptable event spaces can accommodate diverse event formats, from intimate conferences to large-scale exhibitions. This allows planners to tailor the physical environment to the specific needs of each event.
  • State-of-the-Art Tech Infrastructure: High-speed Wi-Fi, robust data security network, integrated audio-visual systems, and hybrid-ready infrastructure are essential for seamless integration of virtual elements. The OLC’s commitment to cutting-edge technology ensures a smooth and reliable experience for both in-person and remote attendees.
  • Comprehensive Support Services: A dedicated full-service concierge team at the OLC can alleviate the burden on event planning, logistics management, catering, and on-site support. This allows planners to focus on the creative and strategic aspects of the event, ensuring a successful execution.

By partnering with a venue that prioritizes both physical and virtual functionality, event planners can create a foundation for exceptional hybrid experiences.

AI, Innovation and the OLC Advantage

Lisé Puckorius, CAE
November 15, 2023

The US Conference and Event Industry is forecasted to reach an astounding $660 billion by 2030. This surge is fueled by the industry’s increasing appetite for new technologies, precipitated by artificial intelligence (AI)’s breakout year. And according to the latest sector research – it’s not just growing – it’s experiencing a paradigm shift.

The latest McKinsey Global Survey reveals a swift adoption of AI tools, pointing to a significant shift in organizational and consumer priorities. The event industry specifically is embracing AI as a catalyst for innovation. Major stakeholders such as associations, business organizations, and non-profits are already leading the charge: investing in new technologies and tech-forward experiences.

Amidst this backdrop, planners find themselves at a crucial juncture where successful events demand a strategic emphasis on attendance, value, and now, innovation. With tighter budgets and economic uncertainty, event organizers are pressed to deliver impactful experiences that justify the investment. The trend is clear—attendees are becoming more discerning, seeking events that offer tangible benefits as well as social proof. In turn, planners are increasingly turning away from conventional hotels and toward purpose-built, creative spaces like the OLC to stand out.

From its inception, the OLC has consistently embraced cutting-edge advancements, evolving into an experiential space that resonates deeply with some of the world’s leading organizations. It’s more than just a venue, it’s strategic asset. Here are several key advantages that can significantly impact your next event:

The Canvas of Possibilities

The OLC offers a canvas of 14,000 square feet, allowing you to mold and shape your event into a bespoke experience that aligns with your vision. This includes a multi-purpose auditorium for up to 180 people, spacious hands-on labs, conference rooms, and more.

Tech-Infused Space

Elevate your event with our state-of-the-art capabilities. Unlike venues grappling with outdated tech, the OLC is fully equipped for truly immersive experiences. Whether it’s global live-stream sessions, thought-provoking panels, or even groundbreaking robotics surgeries, we’ve got you covered.

Convenience at Your Fingertips

Situated just minutes from O’Hare, the OLC serves as a central meeting point for both local and international attendees. Additionally, its convenient proximity to downtown Chicago offers easy access to exciting attractions and world-renowned restaurants. No more constraints imposed by distant or inaccessible locations, ensuring a hassle-free experience for all.

Flexibility for Every Vision

Say goodbye to the limitations of cookie-cutter venues. Our flexible environment empowers you to confidently explore a variety of event formats tailored to your needs. Whether you’re hosting a conference or diving into a hands-on bio-skills training, our facility is ready to bring your vision to life.

OLC Concierge Team

At the OLC, we go beyond just providing event space – we offer a dedicated full-service concierge to meticulously handle every detail. Whether you’re an experienced planning professional or new to the process, our team is committed to ensuring the success of every aspect of your event. With us by your side, you’re in good hands.

The OLC Amenities & Services

Choose a venue that’s equipped to handle your needs – venue can make or break an event. The OLC seamlessly blends modern aesthetics, comfort, and privacy to provide an extraordinary experience. Enjoy the exclusivity of each event, escaping the hustle and bustle of shared spaces during peak seasons. The importance of choosing the right space cannot be overstated. Don’t hesitate to reach out and explore the possibilities at the OLC.

The OLC: A Homebase for Medical Education

Lisé Puckorius, CAE
October 3, 2023

For more than a decade, the Society of Critical Care Medicine (SCCM) has offered an in-person, critical care ultrasound course spanning two days, interspersed with lectures and interactive training.

The Critical Care Ultrasound: Adult or Pediatric and Neonatal Program brings together experts, faculty, and advanced practitioners at the cutting-edge of critical care and ultrasound diagnostics from across the nation. And over the last 3 years – The OLC has been home base.

In a recent discussion, Sarah E. Baine, MD, Chair of the Ultrasound Committee at SCCM and Brandon M. Wiley, MD, Vice Chair of Critical Care Ultrasound Committee at SCCM provided their perspectives on the OLC’s pivotal role for the event’s success.

A Home Base for Learning

“This has given us a home that we come back to.”

Sarah Bain, MD, is division head of cardiovascular thoracic and structural heart anesthesiology at Virginia Mason Hospital in Seattle, Washington. As Chair of the Ultrasound Committee, she emphasized the significance of returning to the OLC for the third consecutive year.

“We come back every year. It’s like having an actual home for our course. We host both adult and pediatric courses – so each course can and does have their own specific discussions. The staff knows us and already anticipated our needs before we get here.” Seamless planning and execution is key to training success. At the OLC, we try our best to anticipate needs, making the event more comfortable and efficient.

Spacious Facilities

“This is a wonderful place to have a course as it’s fairly large we have 25-30 faculty at a time with 90-120 attendees – we do this for 2 days in a row.”

One of the standout features of the OLC as is its spaciousness, which can accommodate a large number of attendees comfortably. With separate auditoriums for adult and pediatric courses, the OLC facilitates tailored lectures, presentations and hands-on bedside training with each group. As Dr. Bain suggests, this arrangement allows for a more focused and productive learning experience.

Location, Location, Location

“A course like this is really exciting, we have faculty arriving from all over the US, in fact we’ve had international faculty as well. Different techniques, different styles of scanning, different ways to interact with patients and participants”

Brandon M. Wiley, Chief of Cardiology at LAC+USC Medical Center, and Vice-Chair of Critical Care Ultrasound Committee at SCCM, stressed the importance of having diverse faculty from various locations across the nation. The OLC’s convenient location near O’Hare International Airport and Downtown Chicago enables attendees to arrive from all over the country. “Being able to fly in, and get here in an Uber within 10 minutes is really incredible. We’re able to work at this facility all day and even make our flights back. It improves attendance for the course, allows participants to get here pretty quickly – and allows us as faculty members to do this every year.”

This diversity of faculty brings a wealth of different techniques, scanning styles, and patient interaction approaches, enriching the learning experience for all participants.

Cutting-Edge Learning Environment

The OLC’s design fosters an optimal learning experience, making it a standout location for medical education.

“I’ve done a lot of ultrasound courses in last 10 year – this is easily the best setting.” Dr. Wiley highlighted the OLC’s advanced broadcasting options and flexible layout for dynamic, hands-on courses such as this. “There’s huge screens to use – we’re able to broadcast a lot of the images that we want to be able to teach. It allows enough space to work well with the participants, and with the standardized patient that we have. Again – it’s an incredible facility.”

Supporting Unique Courses On November 14-16, join Dr. Wiley at the OLC for SCCM’s Critical Care Echocardiography Review Course. This exciting program, held in partnership between the Society of Critical Care Medicine and the American Society of Echocardiography explores all aspects of echocardiography in critically ill patients and prepares for the critical care echocardiography board exam.

“We have a nice space with great didactic lectures and time afterwards to do hands-on scanning. It’s really a one-of-a-kind course in the US.”

7 Essential Steps to Planning a Memorable Large Corporate Event

Lisé Puckorius, CAE
August 10, 2023

Organizing a large corporate event is a remarkable opportunity to bring together colleagues, clients, and industry experts to network, share knowledge, and foster collaboration. Whether it’s strictly an in-person meeting or a hybrid event with both on-site and remote participants, meticulous planning is the key to success.

Step 1: Define Your Event Goals, Objectives and Budget

Before embarking on the planning journey, clearly outline your event’s goals and objectives. Are you aiming to launch a new product, share a new technique with colleagues, or celebrate your company’s achievements? Will you need breakout rooms to facilitate discussions for smaller groups? Having a well-defined purpose will guide all subsequent decisions and ensure your event is aligned with the desired outcomes. This is also where the budget should be set to include venue, catering, team travel speaker fees, and marketing expenses.

Step 2: Select the Ideal Venue and Lock in the Date

Choosing the right venue is crucial for hosting a successful corporate event. Consider factors such as location, capacity, amenities, and ambiance. For gatherings of up to 200 people including presenters and your support team, you need a space that can comfortably accommodate your attendees and provide the necessary facilities. This is where the OLC Education & Conference Center can be a valuable partner, offering access to flexible event space with a diverse range of uses suited to your event’s unique requirements.

Step 3: Create a Detailed Event Plan

A comprehensive event plan is the foundation of a successful corporate gathering. This plan should encompass all aspects of the event, including the agenda, session topics, speakers, entertainment, catering, and more. The OLC Event Management Team works closely with our clients’ event and training planners, ensuring that no detail is overlooked, and all elements come together seamlessly to create an unforgettable experience for attendees. Planning for the unexpected with contingencies helps ensure you will be prepared.

Step 4: Engage Participants with Interactive Content

Captivate your audience by curating engaging and relevant content. Mix keynote speeches, panel discussions, workshops, and interactive activities to keep participants involved and inspired throughout the event. Create some excitement A location like Rosemont, with a range of dining and entertainment nearby will be appreciated by attendees of multi-day events.

Step 5: Seamlessly Manage Logistics

Managing logistics is a critical component of event planning. This encompasses everything from event registration, badge printing, and transportation to audio-visual setup, seating arrangements, and catering – including special dietary needs. Choosing a gluten free dessert can simplify at least one element. The OLC Event Management Team can assist you in managing these logistics efficiently, allowing you to focus on providing a seamless experience for all attendees.

Step 6: Promote Your Event

A well-executed promotional strategy is essential for maximizing event attendance and engagement. Utilize various marketing channels, including social media, email campaigns, and personalized invitations, to create awareness and generate interest. The OLC Education & Conference Center can also support your marketing efforts, leveraging their experience to reach a wider audience and ensure a strong turnout.

Step 7: Gather Feedback and Measure Success

Collecting feedback from attendees is a valuable post-event practice. Send out surveys to understand the level of satisfaction, identify areas for improvement, and gather suggestions for future events. Measuring the success of your corporate event will help you evaluate its impact on achieving your initial goals and make informed decisions for future endeavors.

Planning a large corporate event can be a rewarding experience when executed with precision and creativity. Following these seven essential steps, with the support of professionals like the OLC Education & Conference Center, will ensure your event leaves a lasting impression on attendees, strengthens business relationships, and contributes to the growth and success of your organization. Embrace the planning process, and your event will undoubtedly be a memorable one!

On the Go: The OLC Mobile Lab Offers Cutting-Edge Bioskills Training Options

Lisé Puckorius, CAE
June 30, 2023

In the realm of medical education and professional development, staying up-to-date with the latest techniques and advancements is paramount. The OLC Education & Conference Center continues to lead the way in enhancing learning experiences around the country. The OLC Mobile Lab is one such endeavor that has enhanced bioskills training for physicians, surgeons and medical professionals.

Enhancing Bioskills Training:

The OLC Mobile Lab is a self-powered, state-of-the-art, portable facility that brings advanced bioskills training directly to medical institutions and events, with the lab indoors on the tradeshow floor. With its cutting-edge resources and expert OLC staff management, the lab creates a simulated surgical environment where physicians and industry team members can present new techniques and demonstrate equipment at the forefront of medical advancements.

Key Features and Benefits:

Realistic Bioskills Simulation: The 1,100 sq. ft Mobile Lab offers a realistic and authentic bioskills demonstration and training experience, practicing simulated procedures in a well-equipped lab environment. After a demonstration, small group labs can be conducted for surgeons to practice this new procedure supported by leading surgeons and industry medical education members.

Customizable Training Options: The Mobile Lab caters to the specific needs of various medical disciplines. It offers customizable bioskills training opportunities, ensuring that healthcare professionals from specialties such as general surgery, orthopedics, cardiovascular, and more can access targeted advanced training aligned with their areas of expertise.

Expert Guidance: The lab provides access to leading surgeons and highly skilled industry instructors brought in by the host organizations. These experts share their knowledge, provide valuable feedback, and help session attendees and small group lab participants refine their techniques, improving their overall proficiency.

Medical Device Industry Presentations: The Mobile Lab is a great option for presenting a new device, streamlined procedure etc. Large center doors and a hydraulic lift gate make it easy to bring in large imaging systems or robotic equipment and these can be changed out for different demonstrations.

Full AV Livestreaming: With multi-camera filming and high-quality audio, the lab offers complete livestreaming capabilities, and to multiple locations including the tradeshow floor theaters or company booth, main sessions auditoriums and off site to a nearby medical facility or hotel meeting space.

Mobile Lab Applications:

The OLC Mobile Lab has already made a significant impact on bioskills training for healthcare professionals. Here are a few examples:

Allied Professionals: The Mobile Lab also supports training for residents, Fellows, nurse practitioners, physician assistants and all other medical professionals. It allows them to practice surgical procedures in a safe environment, enhancing their skills before entering and completing their specific medical training.

Conferences and Workshops: The lab is frequently utilized during medical conferences and workshops, offering participants the chance to learn about new medical products and practice new surgical techniques. It provides an interactive and engaging learning environment that enhances the overall educational experience.

Rural and Underserved Areas: The Mobile Lab can be transported to rural and underserved communities, bridging the gap in bioskills training opportunities. It ensures that healthcare professionals in these areas have access to advanced training, improving the quality of care they can provide to their communities.

 

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The OLC Mobile Lab at AOSSM 2023:

Our Mobile Lab will be at the AOSSM 2023 Annual Meeting in Washington, DC, bringing together US and international orthopaedic surgeons to learn from today’s sports medicine world leaders with three days of demonstrations – July 13-15, 2023.

July 13, 2023 – CTM Biomedical, Vericel and AOSSM Global All Stars

Thursday’s demo from CTM Biomedical is on Incorporating Human Allograft Connective Tissue Matrix into Surgery of the Shoulder and Knee.

Next Vericel will demonstrate the MACI Procedure to regrow new cartilage for the knee joint.

Later in the afternoon, AOSSM’s Global All Stars of Arthroscopy features two demos: #1 – Arthroscopic Bone Block Stabilization and Arthroscopic Rotator Cuff Repair with Tissue Augmentation & Subacromial Balloon Spacer and #2 – Multi-Ligament Knee Reconstruction: Four Ligaments in 30 Minutes

July 14, 2023 – Zimmer Biomet and Smith+Nephew

Friday’s first demo from Zimmer Biomet is Biologic Augmentation to Support Healing in Sports Medicine Procedures.

The second demo by Smith+Nephew showcases Quad Harvesting & Meniscal Repair.

July 15, 2023 – Arthrex

On Saturday, the final demo from Arthrex will cover Improving Outcomes for Complex Rotator Cuff Tears Using Autografts and Allografts.

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As bioskills training becomes more accessible and advanced, the OLC Mobile Lab remains at the forefront of revolutionizing medical education.

Contact us to learn more about how the OLC Mobile Lab can enhance your next Bioskills training experience.

Elevating Event Experiences: The OLC Concierge Service

Lisé Puckorius, CAE
May 26, 2023

At the OLC Education & Conference Center, we believe that exceptional event experiences go beyond stunning venues and state-of-the-art technology. We understand that every event is unique and requires personalized attention to detail. That’s why we take pride in highlighting our OLC Concierge Service, a dedicated team committed to delivering unparalleled support and assistance to ensure every event is executed flawlessly.

 

Understanding the Role of the OLC Concierge Service

Our OLC Concierge Service is a team of seasoned professionals with extensive event planning expertise. From the moment you begin your event journey with us, our concierge team becomes your trusted partners, guiding you every step of the way. We pride ourselves on taking a personalized approach, tailoring our services to match your specific event goals and requirements.

 

Unparalleled Support from Start to Finish

When you choose the OLC, our concierge team becomes an integral part of your event planning process. From the initial consultation to the post-event follow-up, our concierge professionals are dedicated to ensuring a seamless and stress-free experience. Here’s how our OLC Concierge Service can elevate your event:

 

Expert Guidance and Recommendations:

Our concierge team has extensive expertise about our facilities and services. They are equipped to offer expert advice and suggestions tailored to your event goals, empowering you to make well-informed choices and orchestrate an extraordinary event that exceeds all expectations. Within our team, we have a Digital Event Specialist who specializes in coordinating suitable AV equipment and HD Broadcasts for hybrid meetings. Additionally, we have a certified Healthcare Meeting Compliance expert who ensures that medical meetings adhere to regulatory and Continuing Medical Education (CME) Requirements, and assists in identifying the necessary equipment.

Streamlined Logistics and Vendor Management:

Event logistics can be complex, but our concierge service can help both those new to event planning and management and seasoned pros. From coordinating with vendors and managing timelines to overseeing event setup and teardown, our team will handle the logistics, allowing you to focus on what matters most – delivering a memorable event experience.

Personalized Events and Customization:

We recognize that each event has its own distinct needs and specifications. Our concierge team collaborates closely with you to comprehend your vision and assist you in planning and timing various aspects of your event. They provide guidance on logistical considerations such as the duration required for room changes during breakouts or transitions from auditoriums to labs. They also help determine food requirements, including breaks and preferences for coffee service working with our caterer Northern Fork. Additionally, they can recommend enjoyable options like food trucks or locally-based food choices for breaks, as well as our go-to for ordering Chicago-style pizzas.

Seamless Guest Experience:

At the OLC, we prioritize the comfort and satisfaction of your guests. Our concierge professionals are dedicated to providing exceptional service to attendees, assisting with registration, wayfinding, and any special requirements. From greeting guests with a warm smile to ensuring their needs are met throughout the event, we go the extra mile to create a welcoming and memorable experience for all.

When you choose the OLC, our concierge service becomes an invaluable asset, working tirelessly to transform your event vision into a remarkable reality. With their expertise, attention to detail, and unwavering commitment, our concierge team ensures that every aspect of your event is flawlessly executed.

Elevate your event experiences with the OLC’s dedicated concierge service, and let us exceed your expectations.

Contact us today to get started.

Taking Diversity, Equity and Inclusion to the Next Level at Meetings & Events

Lisé Puckorius, CAE
March 29, 2023

The meeting and events industry has made great strides in recent years to promote diversity, equity, and inclusion (DEI) in its practices. However, there is still much work to be done to take DEI to the next level in this industry. In this blog post, we will explore some ways that meeting, and event professionals can enhance their DEI efforts.

1. Start with a DEI assessment 

To take DEI to the next level, it is important to begin with an assessment of where your organization is currently. This means looking at your policies, practices, and procedures to determine how they align with DEI values. The assessment should also include gathering feedback from attendees, vendors, and other stakeholders to understand their experiences with DEI in your events. This assessment will provide a baseline for improvement and a roadmap for enhancing DEI in your future events.

2. Diversify your event planning team

The planning team is critical to the success of any event, and having a diverse team can bring a range of perspectives and ideas to the table. Consider recruiting team members from different backgrounds, cultures, and experiences to ensure that your team is inclusive and reflects the diversity of your attendees.

3. Be intentional with your language and imagery

The language and imagery used in your event communications can have a significant impact on how inclusive your event feels to attendees. Be intentional with your language by using inclusive terminology and avoiding assumptions about gender, race, or other identities. Consider using imagery that represents diverse communities and cultures. For example, use images of people of different ages, races, genders, and abilities to promote diversity and inclusivity.

4. Prioritize accessibility

Accessibility is an essential component of DEI in events. Ensure that your event is accessible to attendees with disabilities by providing wheelchair access, closed captioning, and other accommodations as needed. Additionally, consider accessibility when selecting event venues, choosing locations that are accessible by public transportation and have accessible parking.

5. Provide diversity and inclusion training

Providing diversity and inclusion training to your planning team and staff can help them understand the importance of DEI and equip them with the skills and knowledge needed to

promote it in your events. Consider partnering with a DEI consultant or organization to provide training that is tailored to your industry and the specific needs of your team.

6. Incorporate diverse and inclusive programming

The programming at your event can also promote DEI by featuring diverse speakers and panelists, showcasing diverse perspectives, and providing opportunities for attendees to engage with and learn from one another. Incorporating programming that promotes diversity, equity, and inclusion can help create a more inclusive and welcoming environment for all attendees.

In conclusion, taking DEI to the next level in the meeting and events industry requires intentional efforts and a commitment to ongoing improvement. By starting with a DEI assessment, diversifying your planning team, being intentional with language and imagery, prioritizing accessibility, providing diversity and inclusion training, and incorporating diverse and inclusive programming, you can create events that are more inclusive and welcoming to all attendees. Let’s continue to work together to make the meeting and events industry a more diverse, equitable, and inclusive space for everyone.

Mental Health: Understanding Its Importance and How to Improve It

Lisé Puckorius, CAE
February 27, 2023

Work, family and other life factors can be a source of stress, anxiety, and burnout, and they can take a toll on our mental health. With a few simple strategies, it’s possible to improve our mental health and lead a happier and more fulfilling life.

 

Tips for Your Mental Health:

We want to share some tips on how to improve your mental health:

Practice Self-Care: Taking care of yourself should always be your top priority. This includes eating a balanced diet, getting enough sleep, and engaging in physical activity. Additionally, taking time for hobbies and interests outside of work can help you to relax and recharge.

Manage Stress: Stress is a part of life, but it can be managed. Practice relaxation techniques such as deep breathing, meditation, and yoga. Additionally, try to prioritize your tasks, delegate responsibilities, and set realistic deadlines to reduce stress and avoid burnout.

Communicate Effectively: Communication is key to a healthy environment. If you’re feeling overwhelmed, it’s important to communicate with your manager or colleagues to discuss your workload and find ways to manage it, or family and friends to lighten your load. Additionally, seeking support from colleagues, family, and friends can help to improve your mental well-being.

Set Boundaries: It’s important to set boundaries between work and personal life to avoid burnout. This may mean turning off notifications outside of work hours, setting limits on after-hours email and phone calls, or taking time off when needed.

Take a Break: Taking a break from electronic devices and social media allows you to disconnect from the constant stream of information and notifications, which can lead to feelings of overwhelm and stress. It can also provide a chance to be present in the moment and engage in activities that promote relaxation and self-care. This break can also help improve sleep quality, reduce anxiety, and increase productivity by allowing you to focus on important tasks without distractions.

Get Active: Exercise is a great way to reduce stress and improve your mental well-being. Take a walk during lunch, go for a run after work, or find a workout class that you enjoy. Even just a few minutes of physical activity can make a big difference.

Find a Mentor: Having a mentor can be a great way to gain guidance, support, and encouragement in your career and personal life. Look for someone who you admire and respect, and ask them if they would be willing to serve as a mentor.

Create a Positive Environment: Surrounding yourself with positive, supportive people can make a huge difference in your mental well-being. This can mean seeking out positive, supportive colleagues, friends and family.

 

How You Can Help Others:

If you think a loved one, friend or colleague may be suffering from depression, it can be hard to know what to do. It’s important to remember that depression is an illness and it needs to be treated. Here are some tips on how to help someone who might be depressed:

Show your support: Let your loved one know you care about them and want to help. Listen to them without judgment and try to understand what they’re going through.

Offer to help: Ask what you can do to help, whether it’s running errands, cooking dinner, or simply listening. Don’t be afraid to suggest professional help, such as therapy or medication, as well.

Encourage positive activities: Suggest activities your loved one might enjoy, such as going for a walk, seeing a movie, or doing a craft. It’s important to find activities that both of you can do together.

Keep in contact: Make sure to check in on your loved one regularly and let them know you are there for them. A simple text or phone call can go a long way.

Take care of yourself: Make sure to take time for yourself and focus on self-care. Caring for someone who is dealing with depression can be emotionally and physically draining, so it is important to take care of yourself too.

By offering your support and understanding, you can be a source of comfort for your loved one. Remember, depression is an illness that needs to be treated. If your loved one doesn’t want to seek professional help, there are other options available such as support groups, online resources, and self-help books.

2023 Meeting Trends

Lisé Puckorius, CAE
January 24, 2023

As we begin 2023, there are some major meeting trends that are sure to make a huge impact on events this year.

In-Person Events

First and foremost, in-person events are back on top! Virtual events seem to be phasing out as we adjust to our new normal. Though we did see an increase in in-person events in 2022, it appears they will continue to increase this year. “71% of event decision-makers report that despite their best efforts it’s tough for virtual events to ever fully replicate the experience of the in-person trade show. With 95% of exhibitors saying they prefer in-person to virtual events.” (Parker-Bray, 2022)

Hybrid Meetings

Hybrid meetings have also become increasingly popular. This involves mixing virtual and in-person elements in order to provide the best of both worlds. Hybrid meetings are great because they provide the opportunity to communicate face-to-face while still allowing attendees to join from different locations.

Adopting Event Technology

Finally, 2023 event trends will be more focused on creating unique experiences that are interactive, tech-driven, and personalized. Event planners will focus on creating immersive experiences and interactive elements like multi-sensory activations, virtual reality, and augmented reality.

With more in-person and hybrid events, tech will be utilized to create interactive experiences with polls, quizzes, and gaming. Planners will also focus on personalization, such as customizing content, activities, and rewards based on the attendee’s interests. Additionally, sustainability will be a major focus, with event planners looking for eco-friendly options in all aspects of the event.

These are just a few of the meeting trends that are likely to dominate 2023. With all of this in mind, 2023 is sure to be an exciting time for events, with all sorts of new and innovative experiences.

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SOURCE: Parker-Bray, E. (2022, November 16). 5 Event trends to look out for in 2023. Gather Capture. Retrieved January 24, 2023, from https://gathercapture.com/latest/5-event-trends-to-look-out-for-in-2023

Marketing Meetings in the “NEW” digital age

Lisé Puckorius, CAE
November 14, 2022

It’s no secret that the past 32 months have been complex. The pandemic catapulted industries into a technologically advanced world, that countless organizations were not ready for. Thankfully, many of us have been able to adapt and rebound which is evident by the increase in in-person and hybrid meetings. According to American Meetings Inc., “around 50% of corporate event attendees believe that hybrid events are the right format, as they offer the convenience of virtual events with the benefits of in-person attendance.”

How do we use this information to improve our marketing in this new digital age?

Know what attendees are focused on

Safety – The OLC has high ceilings and an HVAC system that uses 100% outside air and MERV 14 filtration.

Convenience – We are conveniently located minutes from O’Hare Airport and downtown Chicago, for meeting groups traveling domestically or from abroad. There are plenty of hotel, dining and entertainment options nearby.

Technology – The OLC has a state-of-the-art, on-site AV production and editing suite and cutting-edge HD AV equipment – including HD projectors and cameras, and large LED presentation screens – all included in room rental

Engagement – Attendees, especially those attending virtually, want to be engaged. We offer Audience Response System (ARS) capabilities, as well as content creation with a live moderator that can be recorded and rebroadcast.

Cost – Many endured financial hardships during the height of the pandemic and are still affected today. The OLC offers competitive pricing which can be reflected in the pricing of your event.

Make sure that these key components are included in your marketing.

Branding

Make sure that your meeting branding is consistent across all in-person and virtual components so that it’s easily recognizable. Create sharable, branded images to share on social media and via email.

Include Key Stakeholders

Are there certain people speaking at your event? Are you hosting the event in collaboration with another organization? Ensure that this is clear in the marketing as it may pique the interest of potential attendees. Additionally, those individuals and organizations can help with cross-promotion.

Social Media

Utilize social media platforms such as LinkedIn, Twitter, Facebook and Instagram to market your event. (It’s easy to connect to all of the OLC social channels.) Create events and reminders where possible, and regularly post about your upcoming event. Tag collaborators in posts so that they can share with their networks as well. Be sure to include a registration link so that potential attendees can easily navigate to the website. Consider “promoting” or “boosting” posts to reach a larger audience.

Digital Ads

Digital ads allow you to reach your target audience with pinpoint accuracy. Social media platforms and Google Ads give you the advantage of targeting your audience based on demographics such as age, location, preferences, and profession. These ads will allow you to reach new audiences and send qualified leads to your registration website.

Email

Include event information in your organization’s newsletters as well as reminders before the registration deadline. If your organization often sends emails externally, include event information with a link in your email signature. Having the email come from a volunteer may make it more personal and increase the open rate.

The OLC has made great strides to adapt and innovate to bring you creative meeting solutions while prioritizing the health and safety of all attendees.

If you’d like to learn more about hosting an event at the OLC and how we can support your marketing efforts, contact us today.

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NEWS

Dr. TJ Ahn Holds the Largest International MIFAS Cadaver Lab Workshop

October 2022 – Dr. Ahn practices minimally invasive foot & ankle surgeries at his practice. The International MIFAS Cadaver Lab Workshop was created because his passion is to promote and increase awareness of minimally invasive foot & ankle surgery. Dr. Ahn is a fellow and an assistant professor at AMIFAS (Academy of Minimally Invasive Foot & Ankle Surgery).

The OLC was able to accommodate 100 attendees in our 29-station lab, making this the largest MIS Cadaver Lab Workshop in the United States. This two-day premier cadaver workshop allowed attendees to practice hands-on skills of core foundation in minimally invasive foot and ankle procedures in our 6,000+ square foot bio-skills training lab, with demonstrations broadcast throughout the space, allowing attendees to clearly see the intricate details of the procedures. Attendees also received training in our educational auditorium which can host up to 180 people.

The OLC diligently worked with Dr. Ahn to create an immersive lab experience and ensure that all supplies and specimens were readily available for attendees.

 

Contact us about hosting safe in-person meetings or medial training events at the OLC.

Learn More about Medical Training Facilities

Download the Case Study

Turn-key Event Concierge Services at the OLC

Lisé Puckorius, CAE
September 22, 2022

Our turn-key concierge event management service is a premier service available to all guests, from the initial call to the final follow-up.

Comprised of meeting planning professionals with 50 years of combined experience, the OLC concierge team works collaboratively with corporate, association and medical event planners to take the stress out of planning.

What exactly does an event concierge do?

The OLC concierge team can start working with you once your event is scheduled, assisting with tasks like seating arrangements, determining the best locations for breaks, timing between sessions to allow room changes or the best location for a breakout session.

The team coordinates AV needs from basic microphones and presentation projection to audience interaction tools. Also, livestreaming for hybrid meetings with virtual participants and presenters, plus the recording of sessions for future use.

We provide catering through Northern Fork, for meals and snack break items with everything from pre-packaged meal choices, to an elegant carving station with hot entrees and sides. The concierge team works with the caterer to determine the amount of food needed and arranges delivery and setup.

For medical trainings, the team can coordinate tool, equipment, and supply needs, ensuring smooth delivery and timely station set-up.

They can also help set up registration check-in, with electronic waivers.

Our concierge team is also able to recommend the best hotels, dining, and entertainment options near the OLC in Rosemont.

How can the concierge event management team help my group?

In addition to the many benefits above, our concierge event management team is there to ensure that your event runs seamlessly, handling situations that may arise and providing last-minute needs clients may have forgotten so that you and your organization always look good.

Our event management team makes sure every aspect of the planning, timing and execution of your event at the OLC Education & Conference Center meets the highest standards and delivers a successful outcome.

For more information on our all-inclusive event packages, contact our concierge team here.